Parent Job Information

The Importance of Parents at Learning Tree Cooperative Preschool

Have you ever wondered what it takes to run a preschool?  Dedicated parents are crucial to making our preschool successful!

 

Our preschool is a non-profit, parent run organization, licensed by the State of Michigan. First United Methodist Church graciously allows the use of the facilities, but the operation of the preschool is solely the responsibility of the parents, teachers, and part-time director, thus making it a cooperative preschool.

 

Tuition schedules are set to cover the salaries of the teachers, aides, and part-time director, who are the only paid employees of the preschool.  With little administrative and no maintenance staff, activities such as cleaning and repairs depend on the volunteer efforts of parents.

 

The preschool board is staffed by 4 officers (President, Administrator, Treasurer, and Secretary) and 4 committee chairs (Publicity, Ways and Means, Communications, and Events Coordinator). This volunteer group of parents is responsible for making all budget and policy decisions regarding the preschool. The teachers serve as non-voting advisors.

 

Under each of the committee chairs lay a number of specific job responsibilities that are necessary in order to keep the school running smoothly. The jobs include everything from health and licensing responsibilities, to fundraising, supply, and program coordination.

 

So, as you can see, we need the support of each and every one of you. Whether you have volunteered to be a board member or to make playdoh each week, your role is critical to the successful operation of the school.  Thank you for your commitment to the school and your child!

Job Responsibility Information
Board Jobs (May – May)
  • President:  Chair monthly Board meetings; oversee scholarship applications with Tuition Chair; prepare applications and materials for Open House and attend the event; write bi monthly newsletter; ultimately responsible to ensure all preschool functions are carried out.

  • Administrator:  Attend monthly Board meetings; coordinate/conduct interviewing for open staff positions during the summer; responsible for staff contracts including hiring, dismissal, and substitutes; handle all insurance and licensing issues involving safety, health and documentation.  Ensure health department reporting requirements are fulfilled. 

  • Secretary:  Attend monthly Board meetings; record and issue meeting minutes; handle all official preschool correspondence – thank you notes, etc.

  • Treasurer:  Requires computer and some business acumen; familiarity with Excel software; attend monthly Board meetings; responsible for issuing checks for bills and reimbursements.

  • Communications Chair:  Attend monthly Board meetings; attend Open House to answer questions related to the preschool; prepare Job Board list; assist Director with grant writing; assist Director with email/telephone communications, as needed..

  • Publicity Chair:  Attend monthly Board meetings; coordinate external advertising; coordinate with other Board members or committees on publicity needs, prepares and posts flyers around town advertising our preschool and our important dates, updates the preschool Facebook page.

  • Ways & Means Chair:  Attend monthly Board meetings; oversee activities of all fundraiser workers; identify and coordinate fundraisers for the school year; staff table at Orientation.

  • Events Coordinator Chair:  Attend monthly Board meetings; design and coordinate monthly family events during afternoon/evening hours for preschool families, friends, and the public to enjoy.

Preschool Parental Responsibilities (for all parents not in a Board position)
  • Laundry Assistant - Washing towels, art smocks, doll clothes and dress up clothes as requested by the teacher throughout the year.

  • Oakie Suit & Boot Wiper - Washing the Oakie suits as required by the instructions and wiping down the boots as needed/requested by the teachers throughout the year.

  • Publicity Helper - Helping the Publicity chair person with distributing posters, flyers and handouts, and help setting up for Kid’s Day at the mall.

  • Health Coordinator - Attending county Health Department class to enter Health information into computer and addressing any health problems throughout the year.

  • Playdoh Prep - Making home-made playdoh for the classrooms throughout the year upon the teachers’ requests.

  • Toy Washers - Washing the toys in the classrooms multiple times throughout the year upon the teachers’ requests.

  • Garage Sale Helpers - Helping set up for the garage sale (will be the 1st or 2nd weekend of May, to be determined), sales during the garage sale, and tearing down the garage sale when it ends.

  • Bathroom Disinfector – Disinfect bathroom with Lysol wipes every morning before school starts.

  • Maintenance Helper – Assist with minor maintenance and repairs in the preschool rooms.